Over $900,000 in Grant Funds Awarded to Circuit Court Clerks

Over $900,000 in Grant Funds Awarded to Circuit Court Clerks

The Circuit Court Records Preservation Program¹ (CCRP) Grant Review Board met on 14 December 2015 at the Library of Virginia to consider records preservation grant requests from circuit courts across the commonwealth. The board is comprised of six members: four circuit court clerks, appointed annually by the president of the Virginia Court Clerks Association²; and two staff members from the Library of Virginia, the State Archivist and the Deputy of Collections and Programs. The board meets twice a year to evaluate proposals.

This cycle s grant applications requested funds for processing, conserving, securing, and increasing access to circuit court records. A total of sixty-nine applications were submitted from sixty-one localities with requests reaching nearly one and a half million dollars. After careful evaluation and discussion of all applications, the board approved sixty-one grant projects totaling over $900 thousand.

Sixty of the approved applications were for funding to perform professional conservation treatment, deemed a priority by the board members, on volumes housed in circuit court clerks offices that had been damaged by use, age, or previous non-professional repairs. The remaining grants were for security systems, storage cabinets, and reformatting projects.

The CCRP is a part of the Library of Virginia s Government Records Division. Funded through $1.50 from the circuit court clerk s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court records.

The program awards grants to the offices of the commonwealth s circuit court clerks to help address the preservation, security, and access needs of the records housed in their localities.

Since 1992, the CCRP has awarded over 1,400 preservation grants for nearly $20 million dollars.

Below is a full listing of awarded grants in the most recent cycle.

Virginia Circuit Court Records Preservation Grant Program

Awards for 2016-A Cycle

App# Locality Project Type

Awarded

2016A-02 Hanover County Reformatting-Paper to Digital

1,523.70

2016A-05 Lynchburg City Reformatting-Paper to Digital

22,680.00

2016A-68 Franklin County Security System-Camera

7,884.00

2016A-07 Accomack County Item Conservation-Book

20,662.00

2016A-08 Amelia County Item Conservation-Book

12,976.00

2016A-09 Arlington County Item Conservation-Book

15,100.50

2016A-10 Augusta County Item Conservation-Book

20,700.50

2016A-11 Bedford County Item Conservation-Book

18,312.00

2016A-12 Buckingham County Item Conservation-Book

12,616.00

2016A-13 Charlottesville City Item Conservation-Book

11,868.00

2016A-14 Chesapeake City Item Conservation-Book

14,888.00

2016A-15 Chesterfield County Item Conservation-Book

18,127.50

2016A-16 Craig County Item Conservation-Book

10,983.00

2016A-17 Culpeper County Item Conservation-Book

18,014.00

2016A-18 Cumberland County Item Conservation-Book

20,938.10

2016A-19 Danville City Item Conservation-Book

11,155.25

2016A-20 Dickenson County Item Conservation-Book

15,126.00

2016A-21 Dinwiddie County Item Conservation-Book

17,890.00

2016A-22 Essex County Item Conservation-Book

15,568.00

2016A-23 Fairfax County Item Conservation-Book

14,392.00

2016A-24 Fauquier County Item Conservation-Book

15,112.00

2016A-25 Fluvanna County Item Conservation-Book

17,848.00

2016A-26 Fredericksburg City Item Conservation-Book

12,640.00

2016A-27 Giles County Item Conservation-Book

16,628.00

2016A-28 Goochland County Item Conservation-Book

15,525.50

2016A-29 Greensville County Item Conservation-Book

14,268.00

2016A-30 Halifax County Item Conservation-Book

15,712.00

2016A-31 Hanover County Item Conservation-Book

8,450.20

2016A-32 Highland County Item Conservation-Book

11,457.50

2016A-33 Isle of Wight County Item Conservation-Book

17,650.00

2016A-34 King George County Item Conservation-Book

16,255.00

2016A-35 King William County Item Conservation-Book

15,556.00

2016A-36 Lee County Item Conservation-Book

13,651.50

2016A-37 Loudoun County Item Conservation-Book

13,880.00

2016A-38 Louisa County Item Conservation-Book

17,522.00

2016A-39 Lunenburg County Item Conservation-Book

14,152.00

2016A-41 Madison County Item Conservation-Book

14,718.00

2016A-42 Mathews County Item Conservation-Book

18,702.50

2016A-43 Mecklenburg County Item Conservation-Book

14,178.00

2016A-44 Nelson County Item Conservation-Book

17,348.00

2016A-45 Northampton County Item Conservation-Book

17,514.00

2016A-46 Northumberland County Item Conservation-Book

20,334.00

2016A-47 Nottoway County Item Conservation-Book

16,756.00

2016A-48 Pittsylvania County Item Conservation-Book

13,064.00

2016A-49 Powhatan County Item Conservation-Book

12,858.00

2016A-50 Prince George County Item Conservation-Book

18,743.50

2016A-51 Roanoke County Item Conservation-Book

15,187.50

2016A-52 Rockbridge County Item Conservation-Book

14,082.50

2016A-53 Rockingham County Item Conservation-Book

16,684.50

2016A-54 Scott County Item Conservation-Book

11,487.50

2016A-55 Shenandoah County Item Conservation-Book

17,215.00

2016A-56 Smyth County Item Conservation-Book

19,718.00

2016A-57 Southampton County Item Conservation-Book

15,808.50

2016A-58 Suffolk City Item Conservation-Book

15,829.00

2016A-59 Surry County Item Conservation-Book

14,337.50

2016A-60 Sussex County Item Conservation-Book

5,830.00

2016A-61 Tazewell County Item Conservation-Book

16,961.00

2016A-62 Westmoreland County Item Conservation-Book

14,776.00

2016A-63 Wise County Item Conservation-Book

7,139.00

2016A-64 York County Item Conservation-Book

16,027.00

2016A-66 Prince George County Preservation-Plat Cabinet

3,195.00

$903,205.75

References

1. ^{^} Circuit Court Records Preservation Program (www.lva.virginia.gov)
2. ^{^} Virginia Court Clerks Association (www.vaclerks.org)